Managing Drivers Instructions

Deactivating Drivers Process

Login → Manage Drivers → Select Driver → Deactivate/Reactivate → Save

Driver License Update Process

Login → Manage Drivers → Edit Driver → Update License → Submit

Deactivating Drivers Instructions

DOT requires employers to deactivate drivers immediately if they are not active or unavailable for testing during the selection period (terminated, on leave, vacation, etc.).  DOT requires owner-operators to deactivate themselves if they are unavailable for any reason before being selected for random testing. 

1. Log in to your Express Labs account
2. Click Manage Drivers
3. Locate the driver
4. Select Deactivate Driver or Reactivate Driver
5. Click Save Changes
6. Confirm by selecting Continue

• The driver will then be deactivated or reactivated to the random pool

DOT Policy for Deactivating Drivers

Maintaining an accurate driver list is required for DOT compliance which also helps prevent unnecessary or duplicate selections.  DOT requires employers (and owner operators) to deactivate drivers when:

• Terminated
• Not hired
• On seasonal break
• On extended leave
• Not actively driving
• On vacation
• On international travel
• On medical leave or procedure
• Unavailable for random testing during the selection period
• Owner-Operators must deactivate themselves if they are unavailable to be random tested before being selected

Active Drivers List

Express Labs sends an Active Driver List on the 1st of every month.  Maintaining an accurate driver list is required for DOT compliance and helps prevent missed or unnecessary random selections.

• Confirm the active driver list is accurate and up to date
• Deactivate drivers who are not actively driving or unavailable for random testing
• Go to "Certificates & Driver List" to download a copy

Reactivating Drivers

• DOT requires a new pre-employment drug test for drivers who have not been in a random pool for 30+ days.
• DOT requires a new pre-employment drug test to reactivate a driver who was deactivated after being randomly selected.

Add Drivers License & State

DOT requires driver license information to be accurate on your Active Drivers List to order tests and maintain compliance.

1. Log in to your Express Labs account
2. Click Manage Drivers
3. Locate the driver
4. Select Edit Driver’s License or SSN
5. Enter or update License Number, State, and last 4 of SSN
6. Click Submit

Express Labs FMCSA Random Drug & Alcohol Consortium
Managing Drivers | Updated 2026