​FMCSA Clearinghouse Registration & Queries

• 🟢 DOT Requires Employers, Drivers & Owner Operators to Register in the FMCSA Clearinghouse to Add Drivers to the Random Pool.
• 🟢 Employers & Owner Operators must Conduct a Full Query in the Clearinghouse to Confirm Drivers do not have any Violations and are Cleared to Drive (Limited Queries for All Drivers Yearly)
• 🔴 Express Labs does not Register Companies or Conduct Queries in the FMCSA Clearinghouse for Employers

🟢 FMCSA Clearinghouse Registration Instructions - Click Here

• DOT Requires Employers, Drivers & Owner Operators to Register in the FMCSA Clearinghouse
• FMCSA Instructions to Register in the Clearinghouse - Click Here
• Video on How to Register in the FMCSA Clearinghouse - Click Here

🟢 Designate "Express Labs Consortium" ​​as your TPA/Consortium - Click Here

• Address: 445 Broad Hollow Rd., Suite 25, Melville, NY 11747
• Phone: 800-341-1185

🔵 FMCSA Clearinghouse Queries

• Employers & Owner Operators must Conduct a Full Query in the Clearinghouse to Confirm Drivers do not have any Violations and are Cleared to Drive (Limited Queries for All Drivers Yearly)

🔵 Full Query Instructions - Click Here

• DOT requires Employers and Owner Operators to conduct a Full Query in the FMCSA Clearinghouse to make sure Drivers do not have any Violations and are Cleared to Drive
• Drivers must give Electronic Consent to Conduct Full Queries - Click Here

🔵 Limited Query Instructions - Click Here

• DOT Requires Employers to Conduct Limited Queries for All Drivers within 1 Year of Driver's Hire Date.  If Records are Found when Conducting a Limited Query then a Full Query is Required
• Employers must receive Written Consent from Drivers to Conduct Limited Queries
• Sample Consent Form for Limited Queries - Click Here

🔵 Purchasing Queries Instructions - Click Here

• FMCSA only Allows Employers & Owner Operators to Purchase Queries in the Clearinghouse

Frequently Asked Questions - Click Here

• Everything you need to know to keep your Company in Compliance

🔴 How to Contact the FMCSA Clearinghouse if you have any Questions?

• Email the FMCSA Clearinghouse: clearinghouse@dot.gov
• Call the FMCSA Clearinghouse if you have any Questions at 844-955-0207
• Submit a Question to the FMCSA Clearinghouse: Click Here

🔵 What is the FMCSA Clearinghouse?  Click Here

The FMCSA Clearinghouse acts as a Centralized Database for Storing Records of Drug and Alcohol Violations by CDL holders, including Positive Test Results, Refusals-to-Test, and completed Return-to-Duty processes.  The FMCSA Clearinghouse is a Critical Tool in improving Safety on the Roads by Identifying and Addressing Substance Abuse Issues among Commercial Drivers.  It helps ensure that Drivers who are Unfit due to Drug or Alcohol use are not allowed to Operate Commercial Vehicles, Reducing the Risk of Accidents and Injuries on the Highways.  Drivers that are Employed with the same Employer Prior to 1/1/2020 are not required by DOT to Register in the FMCSA Clearinghouse unless Records are Found when Conducting a Limited Query

• Reporting Violations: Positive Testing Results and the Return-to-Duty Processes are Recorded in the Clearinghouse.  Medical Review Officers (MROs), Substance Abuse Professionals (SAPs) and Employers are Required to Report Drug and Alcohol Violations of CDL Drivers to the Clearinghouse.  This helps ensure that Drivers who have Violated Drug and Alcohol Regulations cannot hide their History by Switching Employers
• Notifications: The Clearinghouse sends Notifications to Employers if a Current or Prospective Driver has a Positive Drug or Alcohol Test Result or has Refused-to-Test.  This Notification helps Employers make Informed Decisions regarding Hiring and Retaining Drivers
• Return-to-Duty Process: The Clearinghouse Facilitates Communication between Employers, Medical Review Officers (MROs), Substance Abuse Professionals (SAPs) during a Driver's Compliance with the Return-to-Duty and Follow-Up Process
• Privacy and Consent: Drivers are Required provide their Consent for Information to be Reported and Accessed in the Clearinghouse.  Drivers have the ability to Review their Own Records and Dispute any Inaccuracies

🔵 What are the Consequences of Not Registering in the FMCSA Clearinghouse?

• Non-Compliance with Federal Regulations: Employers of CDL drivers are required to register and use the Clearinghouse to check a driver's violation history before hiring and to report violations. Failure to do so is a violation of 49 CFR Part 382
• Inability to Hire CDL Drivers: Employers must conduct pre-employment Clearinghouse queries before hiring a CDL driver. Without registration, they cannot legally complete this process
• Failure to Conduct Annual Queries: Employers must perform annual queries for all current CDL drivers. Not registering means they cannot fulfill this requirement, leading to compliance violations
• Risk of Legal Liability: If an employer hires a driver without checking the Clearinghouse and the driver has a history of drug/alcohol violations, the employer may be held liable for any incidents